Depending on your scheduling needs, you may need to set up Teams. To configure Teams, you will first need to unhide this pane by going to VSP’s Edit menu at the top of the screen and choosing “Show all panes.” You will then see a Families pane and a Teams pane appear on the left-hand side of the window.
A Team in VSP is a group of volunteers who must always be scheduled together in a particular job. Teams can also be used to create repeating, rotating assignments. Unlike families, the effect of a team only applies to one particular job. The members of a team will not necessarily be kept together when they are scheduled in jobs that aren’t the specified job of the team.
Click the “New Team…” button to create a new team. You will specify the job of the team, add the team members, and select a recurring shift at which they should be scheduled. You should choose “Any shift” if the team does not serve just at one particular shift. If you have created subdivisions of the job the team is in, you will be able to choose which subdivision each volunteer is scheduled for by clicking on the subdivision next to their name in the Members box to toggle between subdivisions.
Select a team and then click to edit the team members or shift.
Click here to permanently delete a team.
Click here to export a text (.txt) file of some or all of your teams.
Show teams of… for shift…
These drop down menus are how you navigate the teams you have created. Once you create teams, you can switch to show teams in other jobs or at other shifts using these controls.
Team Scheduling Options
These options only appear if you have created two or more teams for a given job at the same shift.
Schedule these teams normally (don’t preassign)
Selecting this option means that the teams will not be preassigned in any type of rotation. The teams will need to be manually scheduled by you or another administrator, or can be auto-scheduled based on availability.
Preassign these teams on a fixed rotation
If you are viewing teams for “Any shift,” you will see this option. Choosing this option means the teams will be scheduled sequentially in a fixed rotation. The first team will be scheduled for the first shift on the date specified, the second team will be scheduled for the next shift, and so on.
Preassign these teams in a # week rotation
If you are viewing teams for a particular recurring shift, you will see this option. Selecting this option tells VSP to rotate the listed teams starting on the selected date. If you have 5 teams, VSP will schedule them in a 5 week rotation. The first team will be scheduled for the recurring shift for the first week dependent on the date you specify.
Preassign these teams to the first through # week of every month
If you are viewing teams for a particular recurring shift, you will see this option. Selecting this option means that the first team in the list will be scheduled for the first week of the month, the second team for the second week, and so on.
Preassign these teams in a monthly rotation
If you are viewing teams for a particular recurring shift, you will see this option. This option assigns a team to a whole month at a time. The first team will be scheduled in the selected starting month, the second team the second month, and so on.