Archive for the ‘VSP’ Category.

Easy Seasonal Volunteer Scheduling

summer volunteer scheduling

The sun is shining, school is out, and the smells of sunblock and barbecue can only mean one thing–summer is here! Summer is always an exciting season for our customers as it usually means more fun in the sun with friends and family. It’s also peak travel season around the world, which can also be a bit more difficult to navigate when scheduling your volunteers. But just as quickly as it came, summer will come to a close and everyone will be transitioning into fall. The transition from season to season often calls for volunteer schedulers to make special adjustments in their volunteer schedules. Luckily, Volunteer Scheduler Pro has a few built-in features that can make the transition easier for everyone and keep your volunteer roster full.

Here are a couple of key features schedulers can use this summer to help you make the most out of Volunteer Scheduler Pro software:

Remind volunteers to input vacation dates

According to a survey by AAA, more than one-third of Americans will take a family vacation over the summer. Some of your regular volunteers might be out of town, but you can still keep your rosters full with Volunteer Scheduler Pro. VSP has built-in email templates that make it easy to send important information to volunteers.

Use the “Request for updates to availability” template to remind volunteers to input their vacation dates, which allows volunteers to update their summer availability, so you can keep shifts filled before creating summer volunteer schedules. In this email template you can include a little blurb to remind people to input their summer vacation dates.

Collecting all of this information before the schedule is created saves valuable time and reduces the amount of swaps that need to be made later on.

If you’re unfamiliar with emailer, check out the short video we created to help you learn how to use VSP’s Emailer feature.

Emailer in Volunteer Scheduler Pro


Display special summer activities in VSP

Do you have volunteer outings or events planned this summer? The Web Terminal is a great place to display any summer events or special announcements. The terminal functions as an online bulletin board for your volunteers, helping volunteers stay up to date with special summer events. You can easily customize your organization’s Web Terminal to make it unique to the season with different headers, font styles, sizes, and colors.

Need step-by step instructions? Check out our detailed guide on how to make Web Terminal content changes in VSP.

Beyond using VSP to stay up to date on seasonal scheduling, there are plenty of other ways to keep your volunteers informed about any changes. Using the Emailer feature you can send an email to volunteers inviting them to follow your Instagram, Facebook, and Twitter accounts. Social media accounts not only keep them engaged with the organization, but can also serve as additional modes of communication with your workforce.

Are you still on the fence about Volunteer Scheduler Pro but want to see these features in action? Start a 15-Day Free Trial now.


Rotunda Giving Thanks


Sometimes, we at Rotunda Software look around and just can’t believe how lucky we are to work with such extraordinary volunteers and volunteer schedulers each and every day. This Thanksgiving season, we’d like to share our deepest thanks with you! Continue reading ‘Rotunda Giving Thanks’ »

Upgrading to VSP’s Standard Edition

Upgrading to VSP’s Standard edition is fast and easy. As soon as your payment goes through, you’ll gain instant access to valuable new features without having to download anything new. Continue reading ‘Upgrading to VSP’s Standard Edition’ »

3 Tips for Retaining Holiday Volunteers

Do the holidays bring your organization a wave of new volunteers? Volunteers play an integral role in the life of an organization- not just during the holidays, but all year long. Check out the ideas below to work toward creating and sustaining lasting relationships between you and your volunteers.

Continue reading ‘3 Tips for Retaining Holiday Volunteers’ »

Introducing the “All Volunteers” section of the VSP App

Volunteer Scheduler Pro is proud to announce the release of a new feature in the VSP app. Volunteers can now click on a scheduled shift and see who will be working with them.

How does it work? Click on a scheduled shift in the My Schedule section of the app and select “All Volunteers.”

Here you can see everyone who will be volunteering with you (except those in jobs marked as private). Your name will appear highlighted in green, swap requested positions will appear in orange, and unfilled positions will be greyed out.

Want to let volunteers know about this new addition? Copy the template below into the VSP Emailer to spread the word: Continue reading ‘Introducing the “All Volunteers” section of the VSP App’ »

Volunteer Scheduling Spotlight: Pittsburgh Action Against Rape

Pittsburgh Action Against Rape is an invaluable organization working in their community to bring an end to sexual violence. Not only does PAAR provide comprehensive advocacy and support for victims, they also reach out to the community to offer a wide range of prevention and awareness programs.

Continue reading ‘Volunteer Scheduling Spotlight: Pittsburgh Action Against Rape’ »

Scheduling Software: What’s in it for me?

Getting the important stakeholders on board with any change is tough. But by explaining how each person stands to gain by using volunteer scheduling software, you can minimize resistance and use technology to improve the way your organization schedules volunteers. Continue reading ‘Scheduling Software: What’s in it for me?’ »

Leverage these 10 holidays to increase volunteerism!

Take advantage of holidays that promote volunteerism throughout the year! You could use your volunteer scheduling software to schedule special events or projects on these days and harness the momentum of a national (and sometimes international) movement each time! Mark your calendars – the next one is this weekend! Continue reading ‘Leverage these 10 holidays to increase volunteerism!’ »

The Spirit of Giving: Holiday Volunteer Projects!

Trying to think of ways you can give back this holiday season, without having to open your wallet? Read about these creative volunteer projects for inspiration!

Continue reading ‘The Spirit of Giving: Holiday Volunteer Projects!’ »

Talking to Volunteers about Passwords

Want an easy way to tell your volunteers about the new password system in MSP and VSP? Below is an email template you can copy and paste into your Emailer.

Continue reading ‘Talking to Volunteers about Passwords’ »