Archive for the ‘Volunteer Scheduling’ Category.

Upgrading to VSP’s Standard Edition

Upgrading to VSP’s Standard edition is fast and easy. As soon as your payment goes through, you’ll gain instant access to valuable new features without having to download anything new. Continue reading ‘Upgrading to VSP’s Standard Edition’ »

3 Tips for Retaining Holiday Volunteers

Do the holidays bring your organization a wave of new volunteers? Volunteers play an integral role in the life of an organization- not just during the holidays, but all year long. Check out the ideas below to work toward creating and sustaining lasting relationships between you and your volunteers.

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Volunteer Scheduling Spotlight: Pittsburgh Action Against Rape

Pittsburgh Action Against Rape is an invaluable organization working in their community to bring an end to sexual violence. Not only does PAAR provide comprehensive advocacy and support for victims, they also reach out to the community to offer a wide range of prevention and awareness programs.

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Leverage these 10 holidays to increase volunteerism!

Take advantage of holidays that promote volunteerism throughout the year! You could use your volunteer scheduling software to schedule special events or projects on these days and harness the momentum of a national (and sometimes international) movement each time! Mark your calendars – the next one is this weekend! Continue reading ‘Leverage these 10 holidays to increase volunteerism!’ »

Verdict Is In: VSP 3.6 A Hit!


The verdict is in: non-profit organizations love the latest update to Volunteer Scheduler Pro! Feedback from users about last month’s release is that VSP 3.6 makes it easier than ever for large organizations to build community and retain volunteers using volunteer scheduling software.

VSP 3.6 empowers non-profits with more ways to engage their volunteer base. One of the new features generating the most buzz among schedulers is Shift Leaders: a whole new way to grant special online privileges to individuals who are in charge of a job or shift. It’s never been easier for your leaders to easily connect with and engage the volunteers they oversee. Check out a video tutorial of the Shift Leaders feature, visit our website for an overview of all the major additions to VSP, or check out some of the frequently asked questions about VSP 3.6.

The new features were inspired by VSP’s mission of helping nonprofits leverage and increase volunteerism through effective scheduling. VSP 3.6 is available free to all subscribers.  Interested in learning more? Leave a comment or get in touch today!

Volunteer Scheduler Pro Wins “Overly Efficient Award”!

Non-profits come in all shapes and sizes – and each has its own unique scheduling challenges. For the Mission Inn Foundation in Riverside, California, scheduling 1,365 volunteer hours over the Christmas season was an extremely daunting task.

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Finding a volunteer scheduling model that best meets your needs.

When it comes to volunteer scheduling, most people do it the way it has always been done. But every once in a while it’s worth stepping back and looking at what your organization needs before starting to schedule. You’ll be glad you did.

The most common approach to volunteer scheduling is the self sign-up model. The self sign-up model works well if your volunteer opportunities change frequently and you want volunteers to sign up on the fly. It’s also a popular method for event scheduling. You can streamline the process of filling shifts by letting your volunteers enroll and select shifts online.

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Attracting and retaining volunteers

Volunteering is a thriving business. Yes, that’s right. A business. It’s estimated that 62.8 million adults volunteered more than 8.1 million hours in 2010. That’s a service valued at almost $173 billion. Here are a few tips to tap into the volunteer fund:

  • Use Social Media: Publicizing your event on Facebook and Twitter gets your organization in front of volunteers who may not find you via traditional methods. Expand your social network and publicize your volunteer opportunities. It’s a powerful combination.
  • Invest in Volunteer Scheduling Software: Capturing volunteer interest is critical when building your volunteer base. Scheduling software is a quick and affordable way to equip your organization with volunteer-friendly tools like online sign up, email reminders, and 24/7 access to volunteer opportunities.
  • Make it Fun: Recent studies show that more people are volunteering for the social aspect. In order to keep your volunteers coming back, make sure that they know their work is appreciated and that they have fun while doing it.
  • Make it a Match: Everyone likes the feeling of accomplishment. Make sure every volunteer experience is a successful one by matching volunteers with opportunities that meet their skill set. Doing so will make your job easier and will result in happier volunteers.

Have you had success in capturing and retaining volunteers? Share what’s working for you and help others tap into the volunteer fund.

The Best Thing About Ministry Scheduling Software

By David Beck, Rotunda Software

Most people look for ministry scheduling software because they either think that they spend too much time scheduling, or because their volunteers are frustrated about scheduling conflicts. Clearly, as a church grows, scheduling the volunteers or ministers that help with services or masses gets difficult very quickly. You have to be careful to prevent conflicts, to make sure everybody gets a fair chance to serve, often to keep families serving together across ministries, along with a slew of other complicated considerations. Ministry scheduling software helps people address all those intricate scheduling needs and put together a schedule that is free of conflicts much more quickly and easily than it can be done by hand or with Excel.

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Need help finding volunteer scheduling software?

A friend once told me that volunteer scheduling is both a blessing and a curse.  The longer I schedule volunteers, the more I believe her.  Volunteer scheduling is an exciting opportunity because it gives you a chance to network with your organization’s most enthusiastic supporters – after all, you have to be pretty dedicated to work for free.  On the other hand, the tedious and time consuming task of sorting through people’s schedules and the organization’s needs can be draining.

The good news is that getting a schedule out that covers your organization’s needs and pleases your volunteers doesn’t have to be an agonizing experience.  Quite to the contrary.  Volunteer scheduling software exists to make sure that you avoid micromanaging your volunteer base while still effectively communicating with your volunteers.   More importantly, volunteer scheduling software can increase participation by making the volunteer process fun and free up your time to focus your energy on more productive tasks.

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