Summer Scheduling in Ministry Scheduler Pro

The sun is shining, temperatures are rising, and summer is approaching quickly. This transition into the new season often calls for ministry schedulers to make some special adjustments in the church schedule – and MSP is here to help!

Changing service times or ministry requirements

For changes in service times or ministry requirements from season to season, you can easily make adjustments in the Service Times pane of MSP – even creating different sets of services for a particular season if needed. The changes you make to the times or ministry requirements for services in this area will all be reflected the next time a schedule is created. If you have services that are not held during the summer months, it just takes one click to make them inactive so that they will not appear on your summer schedule.

Remind volunteers to input vacation dates

MSP has built-in email templates that make it easy to send important information to volunteers. One of these templates is called  “Request for updates to availability” and allows volunteers to input all of the times they cannot serve before you run a schedule. In this email template, you can include a little blurb to remind people to be sure to input their summer vacation dates. Collecting all of this information before the schedule is created saves valuable time and reduces the amount of swaps that need to be made later on.

Display special summer activities

Having a church picnic or outing this summer? The Web Terminal is a great place to display these special summer events as it can function as an online bulletin board for your volunteers. You can even edit the font size, color, and header of the Web Terminal to make it unique to the season or your particular church.

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