After Easter, you might be spending some time cleaning out your church office and packing away decorations until next year. Why not bring some of that energy and organization into your volunteer scheduling? Here are some spring cleaning tips to ensure summer scheduling goes smoothly:
- Clear out old “Can’t serve dates/times”
Keep your database tidy and get rid of old can’t serve times. To do this, go to the Volunteers pane in MSP, click on a volunteer, and then “Edit Volunteer”. On the right side in the “Can’t serve times” section, click the “Clean…” button and choose “Clean all.” Click OK when done, and all expired can’t serve times will be removed.
- Onboard new volunteers and check in with current ones
With all the hustle and bustle of New Years and Easter, you’ve likely had a spike in interest in volunteering. Capture that momentum and be sure to get those folks into your system or send them your enrollment form so they can get started themselves. Now is also a great time to check in with your current volunteers, thank them for their service, and ask them to update their profiles. If you haven’t heard from some volunteers in a while, consider whether or not now is the time to remove these long-time inactive members from your volunteer list. If you are not sure, we recommend emailing your inactive volunteers to see if they plan to serve again in the future. If they will not be returning to serve, just go to your Volunteers pane, find their name, and click the “Delete Volunteer” button.
-Update your Preassignments
Preassignments are the first positions to populate a schedule once you click the “Create…” button. These preassignments may change with volunteers who have shifting spring and summer schedules. Take note of these changes and save yourself time by making sure everything is correct and in place before running your next schedule.