Explore the Plus Edition

A powerful scheduling engine enables you to quickly create schedules that keep all volunteers engaged, taking into account:

• Unavailable and preferred times
• Family considerations (together or apart)
• Fixed rotational patterns (e.g. every nth week)
• Different skill levels or types of positions
• Preferred or maximum serving frequencies
• Teams

Advanced editing tools:

• Drag & drop volunteers, copy & paste assignments
• Quickly see conflicts with color coding
• View Distribution Reports that confirm fairness
• Ensure all needs are met with Conflict Reports

Report generation:

• Export schedules in a wide variety of arrangements
• Generate MS Word, Web Page, Excel, or text files
• Print mailing labels that contain individual assignments
• Auto-name Sundays using the liturgical calendar

The Web Terminal allows volunteers to access their schedules and online resources from anywhere. It is easy to setup and administer and is hosted on our internet servers, so there are no special requirements.

• Allow your volunteers to view and update their schedules online
• Have volunteers sign up for unfilled positions online
• Enable volunteers to find substitutes online, and optionally trade assignments
• Allow volunteers to update their future availability online
• Customize the Web Terminal with your own instructions and bulletins
• Choose between manual or automatic, instantaneous processing of changes
• Customize automatic emails sent for substitute requests and trade confirmations

Attach readings, media, and notes to services for your volunteers to access online.

Make it easy for new volunteers to enroll directly from your church website using a customizable online form. Plus edition users can also add their own custom questions. Forms completed by new volunteers appear right within MSP.

An integrated communication platform that lets you:

• Instantly send emails to all volunteers or just those matching certain criteria
• Choose your own fonts, styles, and colors
• Embed polls or RSVPs for easy, one-click responses from volunteers
• Add inline images
• Send full schedules or other large attachments to hundreds of volunteers in seconds
• Track sent emails, and view reports on who has opened each email and when

Use "tokens" to easily personalize emails with information about each recipient:

• The recipient volunteer's name, address, phone, ministry qualifications, service preferences, unavailable times, or attendance statistics
• The dates on which the volunteer is scheduled
• Unfilled or "sub requested" positions in which the volunteer could serve
• Links that allow the volunteer to quickly fill positions or request subs via the Web Terminal

Quickly send personalized text messages to everyone -- or just a group of volunteers -- to keep everyone informed. Text messages are billed at $0.02 per text sent or received. Note: text messaging available in the U.S. and Canada only.

Reduce no shows with automatic email and text reminders sent a specified number of days or hours before each volunteer's scheduled dates. (Volunteers can change the number of days to suit their preferences for email reminders.) Replies to text reminders can be sent directly to your phone, or forwarded to all the scheduled volunteers to keep everyone in the loop! Text messages are billed at $0.02 per text sent or received. Note: text messaging available in the U.S. and Canada only. Volunteers can also easily add their serving schedule to their Google, iCal, or Microsoft Outlook calendar!

A mailing label generator for postal mailings.

• Generate one label per volunteer or one per family
• Exclude volunteers that have email access
• Sort labels by zip code for bulk mailings

A powerful Rosterizer to quickly generate lists of volunteers.

• List any volunteer information in any order
• Include just volunteers matching given criteria
• Group volunteers by ministry or service preferences
• Indicate which volunteers match given criteria
• Generate MS Word, Web Page, or Excel rosters

• Print sign-in sheets for each ministry
• Track no-shows, substitutions, and extra assignments
• Generate historical attendance reports
• Customize emails or rosters based on attendance

Access your data from anywhere and share it between any number of administrators. Your church secretary can be working from the office while a volunteer scheduler is working from home!
Note: Pricing is partially based on the number of administrators that need access to the program.

Volunteers with smartphones can download a free mobile app to view their upcoming services, see the full schedule, request substitutes, and update their profile on the go.

Web Admins are a type of administrator that have web-based access to Ministry Scheduler Pro via the mobile app or the Web Terminal. Web Admins have the flexibility to work from a laptop, tablet, or phone. Web Admins can:

• View and update volunteer profiles online.
• See the list of schedules, add or edit services, and assign volunteers.
• Manage ministries, responsibilities, and qualified volunteers.
• Set volunteers to be scheduled based on a fixed, repeating pattern, such as the first Saturday of every month.
• Send announcements, view open rates, and check poll and RSVP responses.

Track and report on any type of volunteer information by creating custom fields. This flexible feature allows you to track certifications, training, birthdays, t-shirt size, emergency contact, and more!

• Allow volunteers to update custom fields in their profiles
• Run reports and send emails to volunteers based on custom fields
• Add custom fields to your church's enrollment form to collect info on new volunteers

Grant your Leaders special privileges to manage just their volunteers and service times online. Leaders can edit and schedule volunteers, send emails and text messages, and edit upload documents or notes, with no need to install the full administrator's client. Also, Leaders are automatically kept up to date on any changes made by volunteers in their ministries through the Web Terminal.

Track attendance easily and accurately without having to print paper sign-in sheets every week. Volunteers can check in with just a few simple clicks or taps, and Leaders can see who has arrived - in real time! After the service, attendance records are automatically entered into MSP, so you can run reports, email no-shows, or send thank you notes to last-minute substitutes. The Sign-in Kiosk is available on any computer or tablet with internet access.

Keep your database organized by grouping your ministries by location, department or however you see fit. Once your ministries are grouped into folders, you can view schedules and create emails and rosters just for particular folders. Ministry folders make it easy to manage hundreds of ministries with MSP and still focus your attention on just one part of the overall picture.

An MSP database can always be reverted to the last time you closed the program, but Disaster Recovery restores your database back to a specific point in time. This feature is a last resort for extreme circumstances – when an entire schedule is deleted, for example. Disaster recoveries require manual intervention by the MSP programming team, must be done within 30 days of the time to which you wish to return, and take 24 hours to process.

Use MSP data with any application of your choosing. A few examples of how to leverage our public API include:

• Post schedules to your church's mobile app.
• Generate specialized reports that include data from multiple churches.
• Set up custom integration between MSP and church management software... and more!

The number of computers on which MSP may be installed for each edition. Additional installations can be purchased as needed for all editions.